organizational structure

Jay Warren R. Pabillaran

Head of the Procuring Entity

Dennis P. Sangalang , MD

City Health Officer II/BAC Chairperson

Anna Marie R. Bergado

Acting City Administrator/BAC Vice-Chairperson

Regular Member

Arlene A. Ho

City Budget Officer

Runstadt P. Peria

City Engineer IV

REmedios R. Sarzuelo

City Agriculturist

Alternate Member

Ma. Anita L. fernandez

City Enro Officer

Michele C. Miquiabas

City Veterinarian

BAC Technical Working Group

Artemio C. Molina, JR

City Engineer IV/Member

Adrian R. Gamboa

CPD Officer/TWG Head

CArlito R. Juarez

City Accountant/Member

BAC Secretariat

Julius Michael G. Barroso

City Legal Officer/BAC Secretariat Head

Alternative \Mode Of Procurement-SVP/Shopping(Goods)

Sarah C. Suaresma

Administrative Officer V(Supply Officer III)

Vivian J. Macas

Administrative Officer III(Supply Officer II)

Joslyn P. Talatala

Administrative Officer I(Supply Officer I)

Danny C. Dacalanio

Administrative Assistant III(Buyer III)

Niel O. Moralde

Administrative Aide IV(Clerk II)

Imelda B. Dajao

Administrative Aide IV
Reproduction Machine Operator II

Clyde T.N. Toledo

Administrative Aide IV
Reproduction Machine Operator II

Rhoda P. guzman

Administrative Aide III(Clerk I)

Novavilla D. Olbenar

Administrative Aide II/Messenger

Earl N. Manghano

Administrative Aide I/Utility Worker

Bidding
SVP-infra/Pakyaw Labor

Esther R. Gamus

Administrative Officer V
(Administrative Officer III)

Bidding-Goods/Alternative Mode of Procurement-Direct Contracting/Emergency Case

Jan Meriam P. Pabillaran

Administrative Officer I

Marianne G. Noels

Administrative Aide III(Clerk I)

Admin Support Unit

Analisa B. Alquitela

Administrative Officer III
(Records Officer II)

Philip Dexter M. Bonggo

Administrative Aide I/Utility Worker I

MANDATES

Revised Implementing Rules and Regulations of the Republic Act No. 9184, otherwise known as the “Government Procurement Reform Act”, for the purpose of prescribing the necessary rules and regulations for the modernization, standardization and regulation of the procurement activities of the Government of the Philippines (GOP).

The Local Government Unit of Malaybalay City, through the Bids and Awards Committee with a service oriented, and God fearing public servants, envisions good governance in procurement by adhering to the principles of transparency, accountability, equity, efficiency and economy in its procurement procedure.

The Bids and Awards Committee (BAC) through the BAC Secretariat adhere to ascertain equal opportunity to eligible bidders to participate through wide dissemination of bid opportunities using Philippine Government Electronic Procurement System (PHILGEPS) advertisement, a system of accountability in monitoring procurement activities through the participation of non-government organization and the private sector as observers, streamline procurement activities and milestones to fast tract the implementation of government projects, assist in managing the procurement process, sales on bidding documents and to take custody of procurement documents and other records.

ANNUAL REPORT 2021

SUMMARY OF BIDDED AND AWARDED PROJECTS FOR INFRA THROUGH STRAIGHT CONTRACTING, SMALL VALUE PROCUREMENT AND NEGOTIATED PROCUREMENT-EMERGENCY CASES

The Bids and Awards Committee took its part in the procurement system which resulted to the implementation both on infrastructure projects, goods and general services which benefited the public of each basic service.

Table 1 shows that there were 87 bided projects for infrastructure for the whole year (73 straight contracting, 1 negotiated procurement due to 2nd failure of bidding, 3 negotiated procurement-emergency cases and 10 small value procurement). There were already 63 awarded infra project to contractors (see table 2) and 21 for SP resolution (see table 1).

The 63 bidded and awarded infra projects totaled to one hundred eighty two million five hundred eighty nine thousand eight hundred sixty six pesos and 29/100 (P 182,589,866.29) as to Approved Budget for the Contract (ABC) and as to the contract amount of various contractors it totaled to one hundred eighty one million five hundred fifteen thousand three hundred nine pesos and 37/100 (P 181,515,309.37). It has a difference of one million seventy four thousand five hundred fifty six pesos and 92/100 (P 1,074, 556.92)

COMPARATIVE DATA ON PROCUREMENT SUMMARY

Table 2 shows the comparative data on the procurement summary for the year 2018-2021 on goods, infrastructure and consulting services. For fiscal year 2021, there were 141 bidded projects consists of the following 37-goods, 87- infrastructure (Straight contracting, Negotiated Procurement-Emergency Cases and Small Value Procurement), 17-by administration and nothing on consulting services.

It is reflected that the highest number of procurement is seen in FY 2018 with a total of 169 bided projects (30-goods, 86-infra, 53-by administration projects and nothing on consulting services, while the lowest number is seen in FY 2019 having 93 projects (14-goods, 54-infra, 25-by administration projects and nothing on consulting services).

Based on the comparative data on the procurement summary of purchase request (PR) for the year 2018-2021 shown in Table 3, the highest number of PR is shown in FY 2020 having a total of 3, 595 while the lowest number is shown in FY 2021 having a total of 3,234 PR.

PROCUREMENT OF CSE FROM DBM-PS

Table 4 shows that 100% of total purchase of common-use supplies and equipment (CSE) for 1st quarter amounting to three million eight hundred sixteen thousand five hundred forty two pesos and 15/100 (3,816,542.15) is covered by Agency Purchase Request (APR) submitted to DBM-PS but the total amount of CSE available is one hundred sixty nine thousand five hundred thirty one pesos and 31/100 (169,531.31). It is understood that the 2nd to 4th quarter was no longer procured at DBM – PS due to unavailability of supplies and pending deliveries.

PROCUREMENT UNDERTAKEN THROUGH DIRECT CONTRACTING

Table 5 shows the expense on the procurement undertaken through direct contracting on various item of expenditures, to wit: For office supplies purchase request (PR) it totaled to eight million five hundred thirty three thousand nine hundred sixty nine pesos and 78/100 (P 8,533,969.78) its purchase order (PO) totaled to one million seven hundred forty seven thousand five hundred twenty seven pesos and 44/100 (P 1,747,527.44), for spare parts PR totaled to one million four hundred eighteen thousand twenty nine pesos and 99/100 (P 1,418,029.99) its PO totaled to one million three hundred forty nine thousand five hundred ten pesos and 31/100 (P 1,349,510.31), for PMS PR it totaled to one hundred forty eight thousand nine hundred fifty five pesos and 62/100 (P 148,955.62) its PO totaled to one hundred forty eight thousand nine hundred fifty five pesos and 62/100 (P 148,955.62) and for other supplies PR it totaled to nineteen million two hundred ninety nine thousand seven hundred seventy pesos and 72/100 (P 19,299,770.72) its PO totaled to four million five hundred sixty thousand five hundred fifty four pesos and 81/100 (P 4,560,554.81).

The total expense for various items of expenditures undertaken through direct contracting totaled to twenty nine million, four hundred thousand seven hundred twenty six pesos and 11/100 (P 29,400, 726.11) its purchase order (PO) totaled to seven million eight hundred six thousand five hundred forty eight pesos and 18/100 (P 7,806,548.18). It has a difference of twenty one million five hundred ninety four thousand one hundred seventy seven pesos and 93/100 (P 21, 594, 177.93).

PROCUREMENT UNDERTAKEN THROUGH NEGOTIATED PROCUREMENT-EMERGENCY CASES

Table 6 shows that the procurement undertaken through Negotiated Procurement-Emergency Cases on various item of expenditures, to wit: For Ancillary Supplies & Services (Includes: Fuel, meals for quarantine facilities, construction materials and other materials in response to covid-19 operation) totaled to thirty five million two hundred forty nine thousand eighty four pesos and 85/100 (P 35,249,084.85), Medical supplies & equipment totaled to thirty five million seven hundred forty three thousand eight pesos and 92/100 (P 35,743,008.92), Medicines totaled to fifteen million seven hundred twenty eight thousand seven hundred eighty five pesos and 58/100 (15,728,785.58).

The total expense for the procurement undertaken through Negotiated Procurement-Emergency Cases on various item of expenditures totaled to ninety four million seven hundred forty five thousand two pesos and 09/100 (P 94,745,002.09).

It is understood that 100% of LGU procurement is in accordance with the Approved Annual/Supplemental Procurement Plan (A/S PP) and 100% of all procurement-related notices and documents are published/posted in the mandatory places/sites for posting/publication and within the prescribed period under R.A. No. 9184 and its IRR.

SUMMARY OF ANNUAL ACCOMPLISHMENT REPORT FOR THE YEAR 2021

Division/Section: SHOPPING AND SMALL VALUE MODE OF PROCUREMENT

Organizational Outcome: fast, efficient and quality procurement of goods and services

Tables 8 and 9 show the count of PR received and processed by the SVP section for the year 2021.There were two thousand seven hundred forty four (2,744) PR (2,587-SVP/shopping, Emergency-42, direct purchase-20, exclusive-5, returned to end-user-37 and cancelled PR-53) totaled to one hundred forty five million nine hundred ninety nine thousand five hundred seven pesos and 17/100 (P 145,999,507.17).

TABLE 9: REPORT ON PURCHASE REQUEST RECEIVED AND PURCHASE ORDER PROCESSED BY THE SHOPPING AND SMALL VALUE MODE OF PROCUREMENT SECTION BAC STAFF
FOR THE YEAR 2021
SUMMARY OF PURCHASE ORDER BY CATEGORIES THRU DIRECT PURCHASE, EMERGENCY, SHOPPING AND SMALL VALUE MODE OF PROCUREMENT

Table 10 shows the summary of purchase order by categories thru direct purchase, emergency, shopping and small value mode of procurement for the year 2021.

TABLE 10: SUMMARY OF PURCHASE ORDER BY CATEGORIES THRU DIRECT PURCHASE, EMERGENCY, SHOPPING AND SMALL VALUE MODE OF PROCUREMENT FOR THE YEAR 2021

SUMMARY OF PROCUREMENT DOCUMENTS TRANSMITTED TO COA AND FORWARDED TO CGSO-BILLING SECTION

Table 11 shows the summary of procurement documents transmitted to COA and forwarded to CGSO-billing section. There were three hundred thirty two (332) total count of transmittal to COA while the total count of vouchers forwarded to City General Services-Billing Section were three thousand eight hundred forty (3,840) procurement documents.

TABLE 11: SUMMARY OF PROCUREMENT DOCUMENTS TRANSMITTED TO COA AND FORWARDED TO CGSO-BILLING SECTION FOR THE YEAR 2021

SUMMARY OF ACTIVITIES

Table 22 shows that there were 41 BAC Meetings conducted for the whole year 2021. For January-3, February- 1, March-3 , April-4, May-3, June-3, July- 4, August-3, September-4, October-4, November-4 and December-5.

Contact information

Mobile No.:

0967-016-9677

Telephone No.:

(088) 813-4726
(088) 813-476
Local 115

email account:

bacmalaybalay@gmail.com

Facebok page:

BAC LGU Malaybalay