organizational structure

Dioscora R. Niere, CPA

City General Services Officer

administrative Support Section

everlita S. rubillos

Computer Operator II

Sunny A. Casinabe

Driver II

anthony R. Ocaya

Driver I

Records Property & Inventory Division

Sarah C. Cuaresma

Records Officer IV

Emmylou T. Zagado

Records Officer III

Rhiva R. See

Records Officer II

Warehousing & Inspection Division

Joel T. Opiala

Supply Officer IV

Giovanni M. Tulang

Axel S. Abejo

Storekeeper III

Genevieve B. Estrada

Storekeeper I

Maintenance & Public Services Division

Margie S. Tabios

Public Services Officer III

Babyruth G. Reunido

Utility Worker II

Santiago L. Laping , JR.

Utility Worker II

Ken Erick M. Ambrad

Utility Worker II

Alex E. Tabuco

Utility Foreman

Ley Odeusseus L. Palo

Watchman

Jennifer S. Sanchez

Utility Worker I

Erlinda A. Gerado

Utility Worker I

Alejandro J. Dongel

Utility Worker I

Jona Lou T. Wong

Utility Worker II

Glady N. Guttierez

Utility Worker II

Mandated Functions

Anchored upon the principles embodied in the priority programs and activities of the Local Chief Executive, mandated by the Local Government Code of 1991, and inspired by in the pursuit of improved programs and activities as mandated by law to better serve the people of Malaybalay, the GSO seeks to: (1) Provides maintenance and repairs services of office equipment and janitorial services; (2) Safeguard the properties of the City with a well-oriented and skilled team of security personnel; and (3) Prepares inventory of properties of the City Government and safekeeping of records and disposition of unserviceable properties.

In addition to the foregoing duties and functions, the general services officer shall:

I. Take custody of and be accountable for all properties, real or personal, owned by the local government unit and those granted to it in the form of donation, reparation, assistance and counterpart of joint projects;

II. With the approval of the governor or mayor, as the case may be,assign building or land space to local officials or other public officials, who by law, are entitled to such space;

III. Recommend to the governor or mayor, as the case may be,the reasonable rental rates for local government properties, whether real or personal, which will be leased to public or private entities by the local government;

IV. Recommend to the governor or mayor, as the case may be, reasonable rental rates of private properties which may be leased for the official use of the local government unit;

V. Maintain and supervise janitorial, security, government public buildings and other real property, whether owned or leased by the local government unit;

VI. Collate and disseminate information regarding prices, shipping and other costs of supplies, and other items commonly used by the local government unit;

VII. Perform archival and record management with respect to records of offices and departments of the local government unit; and

VIII. Perform all other functions pertaining to supply and property management heretofore performed by the local government treasurer; and enforce policies on records creation, maintenance, and

An office manages by God fearing, client-centered and value-oriented personnel, adhering to the principle of accountability when discharging their duties and responsibilities with the highest degree of excellence and professionalism in rendering effective, efficient and responsive property and supply management services in a systematic and sustainable manner for customer satisfaction

To develop frontline employees who are committed to serve a quality service for the common good. Enhance and update knowledge and capabilities to carry out a more responsive and impressive service through trainings to guide in the performance of roles as service providers. Continually re-visit the service vision, mission and pledges to keep pace with some lapses of service rendered. Utilized current strategies and techniques of transparency in the delivery of services by instilling accountability, desirable attitude, moral character and integrity in one’s work for effective implementation of public service policy.

History

Legal Basis on the Creation of the General Services Office

Executive Order No. 285 was approved in July 25, 1987 abolishing the General Services Administration (GSA) and transferring its function to appropriate government agencies. This policy of the State is in line with the principles of decentralization, autonomy, accountability and optimization of the use of existing resources of the government thereby the conduct of certain general administration functions be vested in the appropriate government agencies.

Article XX, section 490 of RA 7160 otherwise known as the Local Government Code of 1991 mandated all LGUs to appoint a general services officer who shall take charge of the office on general services and shall:

(1) Formulate measures for the consideration of the sanggunian and provide technical assistance and support to the governor or mayor, as the case may be, in carrying out measures to ensure the delivery of basic services and provision of adequate facilities pursuant to Section 17 of this Code and which require general services expertise and technical support services;

(2) Develop plans and strategies and upon approval thereof by the governor or mayor, as the case may be, implement the same, particularly those which have to do with the general services supportive of the welfare of the inhabitants which the governor or mayor is empowered to implement and which the sanggunian is empowered to provide for under this Code;

(3) In addition to the foregoing duties and functions, the general services officer shall:

(i) Take custody of and be accountable for all properties, real or personal, owned by the local government unit and those granted to it in the form of donation, reparation, assistance and counterpart of joint projects;

(ii) With the approval of the governor or mayor, as the case may be, assign building or land space to local officials or other public officials, who by law, are entitled to such space;

(iii) Recommend to the governor or mayor, as the case may be, the reasonable rental rates for local government properties, whether real or personal, which will be leased to public or private entities by the local government;

(iv) Recommend to the governor or mayor, as the case may be, reasonable rental rates of private properties which may be leased for the official use of the local government unit;

(v) Maintain and supervise janitorial, security, government public buildings and other real property, whether owned or leased by the local government unit;

(vi) Collate and disseminate information regarding prices, shipping and other costs of supplies and other items commonly used by the local government unit;

(vii) Perform archival and record management with respect to records of offices and departments of the local government unit; and

(viii) Perform all other functions pertaining to supply and property management heretofore performed by the local government treasurer; and enforce policies on records creation, maintenance, and disposal;

(4) Be in the frontline of general services related activities, such as the possible or imminent destruction or damage to records, supplies, properties, and structures and the orderly and sanitary clearing up of waste materials or debris, particularly during and in the aftermath of man-made and natural calamities and disasters;

(5) Recommend to the sanggunian and advise the governor or mayor, as the case may be, on all matters relative to general services; and (c)Exercise such other powers and perform such other duties and functions as may be prescribed by law or ordinance.

In the new vision statement of Malaybalay City, it is still the commitment of the City government to ensure stable public and effective governance. Thus, the office of the City General Services is created functional with its two main divisions: The Supply Management Division (has the procurement section and warehouse and storage sections) and the Property Management Division (has the Inventory and archive section and the maintenance and security section) and its Administrative support staff directly under the Department Head.

The general principle of the GSO is to formulate measures for the consideration of the Sanggunian and provide technical assistance and support to the mayor in carrying out measures to ensure the delivery of basic services and provision of adequate facilities and which require general services expertise and technical support services, and exercise such other powers and perform such other duties and functions may be prescribed by law or ordinance.

ACCOMPLISHMENT REPORT FOR THE PERIOD JANUARY TO JUNE 2022

WAREHOUSE SECTION

1. Checked, accounted for, and stored a variety of items purchased through SHOPPING based on approved and received 340 Purchase Orders (PO) from various offices and Barangays in this City containing common supplies and materials with a total amount of 10,332,412.80. 279 Purchase Orders (PO) with a total amount of 9,950,335,90 were released to end users using requisition and issue slips (RIS), and 61 Purchase Orders (PO) unclaimed in the amount of 382,076,90.
2. Checked, accounted for, and stored various supplies to 20 offices for the 1st quarter in the amount of 48,320.94 and 98,081.96 for the 2nd quarter. This was all purchased from the DEPARTMENT OF BUDGET AND MANAGEMENT (DBM) and released to end users using requisition and issued slips (RIS).
3. Checked, accounted for, sorted and stored various supplies to 42 offices in this City for the 1st quarter only with the amount of 2,087,001.00 and this was procured through PUBLIC BIDDING. All items are released to end users with the used of Requisition and Issued Slip (RIS).
4. 340 charged invoices including supplies and materials based on approved purchase orders were received, recorded, and transmitted to the BILLING SECTION of City General Services Office (CGSO).
5. Issued and filed 197 Waste Material Reports (WMR) for spare parts and recorded 54 Property Return Slip (PRS) for unserviceable motor vehicles, office equipment, IT equipment and appliances. These documents have been sent to the INVENTORY & ARCHIVE’S SECTION.
6. Conducted a physical inventory of the remaining supplies and materials in the City Warehouse on a monthly basis.

MAINTENANCE SECTION

1.Conducted Air-conditioning check-up, 1. cleaning and repair to 48 Offices.
2. Plumbing and repair to 33 offices
3. Render 17 grass trimming services
4. Rendered 9 carpentry services
5. 120 assisted various activities, programs in cleaning services and hall preparation.
6. 61 rendered electrical services
7. 3 rendered masonry services
8. Monitored, 2 watchmen & 7 Blue Guards assigned at New City Hall, 1 Watchman and 2 Blue Guard at Plaza Rizal, 2 Watchmen assigned at City Covered Court/ESA Center and 4 Watchmen assigned at TESDA.
9. Monitored, 14 Utility workers assigned at New City Hall, 7 Utility workers assigned at Plaza Rizal, 6 Utility workers assigned at Covered Court, 9 Utility workers assigned at New City Hall, 3Utility worker assigned at City Playground and 2 utility workers assigned at Roxas. Park.

INVENTORY AND ARCHIVE SECTION

1. Conducted Actual Inventory to 46 Barangays, 47 Offices and 42 Schools.
2. Generated/recorded 114 Property Acknowledgement Receipts for equipment and 461 Inventory custodian slips of newly acquired equipment/item.
3. Received ARE/ICS original files with signature of accountable officer and City General Services Officer.
4. Re-issued 36 transferred Property Acknowledgement Receipts and 40 ICS of Returned serviceable properties.
5. Received 59 Property Return Slips of unserviceable properties.
6. Recorded 374 newly delivered items/equipment.
7. Issued 51 Clearance Certifications.
8. Received 430 unserviceable City owned equipment from different Offices, Barangays and Schools
9. Prepared items and documents for Public Auction.
10. Registered 97 units and insured 128 vehicles.
11. Insured 42 City owned Buildings.
12. Assisted 2 claims of damaged vehicle.
13. Facilitated turnover of 8 newly acquired vehicle.
14. Actual Physical Inspection of 379 Government Building/Infrastructure
16. Monitored/inspected 28 Government new infrastructure projects.

ADMINISTRATIVE SUPPORT SECTION

1. Received/recorded and checked 2237 incoming inspection and acceptance report, 207 waste materials report and 3624 other documents to be signed by the CGSO.
2. Prepared 27 Office Memorandum, 19 Office Orders, 489 Personal Trip Tickets and 61 Request to Travel, 4 PPMP and 19 SPPMPs, 102 Application for Leave and 51 Certification.

Pending papers from January – June for the following reasons:

1. Items are partially delivered;
2. Items are to be tagged and inspected for ICS/PAR;
3. Items are requested in advance and end-users are yet to use them (may take weeks before actual activity).

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OFFICE	NO. OF PURCHASE ORDER BILLED	AMOUNT	REMARKS
ACER	4	323,770.00	100% COMPLETE
BJMP	1	100,000.00	100% COMPLETE
CDILGO	14	493,317.00	100% COMPLETE
CDRRMO	56	8,694,325	100% COMPLETE
CEEDMO	42	758,459.00	100% COMPLETE
CENRO	41	1,769,292.98	100% COMPLETE
CGSO	30	384,312.85	100% COMPLETE
CHRMO	28	247,920.00	100% COMPLETE
City Accountant’s	10	247,920.00	100% COMPLETE
City Admonstrator’s	34	247,920.00	100% COMPLETE
City Agriculture	92	2,359,169.65	100% COMPLETE
City Assessors	8	68,530.00	100% COMPLETE
City Auditor	7	1,350,110.00	100% COMPLETE
City Budget	11	152,377.44	100% COMPLETE
City Civil Registrar	22	450,850.51	100% COMPLETE
City Engineering	73	5,414,355.23	100% COMPLETE
City Fire Office	1	5,900.00	100% COMPLETE
City Health	41	4,741,550.81	100% COMPLETE
City Legal	6	14,625.40	100% COMPLETE
City Mayor’s	226	12,044,369.76	100% COMPLETE
City Parole and Probation	3	3,945.00	100% COMPLETE
City Planing	20	1,316,150.73	100% COMPLETE
City Police Station	3	209,170.00	100% COMPLETE
City Prosecutor’s	4	18,485.00	100% COMPLETE
City Slaughterhouse	2	22,575.00	100% COMPLETE
City Treasurer	37	685,023.90	100% COMPLETE
City Trial Court Office	4	15,245.00	100% COMPLETE
City Veterinanry	15	1,034,281.42	100% COMPLETE
SP	98	3,363,863.50	100% COMPLETE
CSWDO	40	1,022,628.76	100% COMPLETE
DEP.ED	10	719,053.00	100% COMPLETE
CONSO	11	3,677,559.94	100% COMPLETE
	994	51,633,287.68

Contact information

Mobile No.:

0916-414 -7427

email account:

malaybalaycgso@gmail.com

Facebok page:

Malaybalay Cgso